What happens when an institution sends a file?
Worked exampleFollow an irrigation officer’s rainfall file from delivery to a record a reviewer can use.
Receive the rainfall file
The institution sends a dated file. Keep the original file, who sent it and which version arrived.
See drawingCheck the reading against the file
One row says 24 and leaves the unit blank. Ask the provider to confirm it before using the value.
See drawingRecord the review
The provider confirms millimetres. A reviewer checks the corrected version and records the outcome.
See drawingApply sharing rules
People can see the accepted version when the source and audience rules allow. The report keeps the file and row reference.
See drawing
Result
The reviewer can use the corrected 24 mm reading and trace it back to the original file.
Receiving a file, checking the values, accepting a record and allowing people to see it are separate decisions.